What an event media server does
An event media server is not a home server for films and music. It is a dedicated playback computer that drives the screens at a conference, a concert or a trade-show stand. It holds the show content, plays clips, loops and presentations in the right order and sends a clean signal to the LED processor.
When a show depends on timing, such as a walk-on, a product reveal or an award, the media server makes it repeatable. The operator triggers the next cue, and the screen does exactly what was rehearsed. A laptop with a playlist can do this for a simple presentation. For a stage with a running order, several content sources or an LED wall with an unusual resolution, media server rental is the safer choice.
We supply the media server as part of an LED or interactive set-up: the server, the LED processing, the signal path between them and the people who run it. If a simpler playback set-up will do the job, we say so in the quote.
Resolume media server rental: what you get
We run LED playback and show control in Resolume on our own media server, configured for your show before the event:
- Canvas and outputs set to the real pixel size of the LED wall, so content plays pixel for pixel, without stretching or black borders.
- Cue list built from the running order: clips, loops, holding slides, walk-on videos and transitions, ready for show control.
- Content check: we test your files for resolution, frame rate and format before the event and convert them where needed.
- Several screens, one show: a main LED wall plus side LED walls or TVs, run from one operator position where the outputs allow.
- Backup signal path: for shows where a stop is not an option, we run two LED processors in parallel or split the signal with an optical splitter, so a single fault does not take the screen down.
Licences and software versions are confirmed in the quote. If your agency or artist supplies the content, send the files or a sample early: format and resolution decide how the server is set up.
NovaStar LED processor rental
Between the media server and the LED wall sits the LED processor. It takes the video signal, maps it onto the cabinets, scales it to the wall's resolution and controls brightness and colour. Our LED walls run on NovaStar processing, including our 200 Gloshine Dawn P2.6 indoor cabinets in the Warsaw warehouse: about 50 m² of screen with a 3840 Hz refresh rate, up to 7680 Hz.
On site, the processor set-up covers:
- mapping for flat and curved walls (our P2.6 cabinets curve up to 10° per joint);
- brightness matched to the room: a dark stage needs far less than a bright exhibition hall, and an over-bright wall looks harsh on camera;
- refresh settings for filmed and streamed events, so the screen does not flicker in the recording;
- several walls or LED columns on one stand, each with its own mapping and the same colour settings.
The processor is supplied with our LED wall and set up by our crew. We also rent NovaStar processors on their own for an LED wall you already have. Pixel pitches, sizes and the panel line-up are on the LED screens page; for the complete service with installation and crew, see LED screen rental.
TouchDesigner and control computers for interactive installations
Not every show is a playlist. Touch apps, games and body-tracking installations run on a control computer that connects visitor input to the content on screen. We build real-time interactive content in TouchDesigner. We choose the computer after reviewing the application, the peripherals and the conditions on site, then test the whole set together before the event.
Our penalty simulator for an iGaming brand is one example. Visitors take a real shot, depth cameras track body movement and the ball, and the computer calculates the score and shows the result on a big screen. Interactive apps and games are developed in-house; see interactive installations.
Operators, programming and show control
A media server is only as reliable as the person running it. With the hardware we provide:
- Media server operators and video engineers, who run playback during the event, follow the running order and react when the programme changes.
- Show-calling and show control: video cues timed with the stage manager and, where needed, with the lighting and sound teams.
- Content programming: building the cue list, preparing files for the LED canvas and fixing formats.
- Motion design and 3D content, made in-house when you need new visuals for the screen: openers, stings, backgrounds and loops.
Operator and engineer shifts are billed separately and listed in the quote. Every project has a technical lead who is responsible for the signal path from the media server to the screen. For on-site crew across the whole event, see technical support.
How a media server booking works
- Brief. Send the date, the venue, the screen layout and a sample of the content, or the running order if you have one.
- Plan and quote. We define the canvas, outputs, processing and crew, and send a full net quote within 24 hours.
- Content. We check or convert your files, or produce new content, and build the cue list.
- Set-up and test. We deliver and install the LED wall, the processor and the media server, then test the whole chain with the final files.
- Show. The operator runs playback under the project's technical lead.
- Dismantling. We take everything down after the event.
Book at least one week ahead; for shows with new content, earlier is better.
Media server rental pricing and delivery
There is no fixed day rate for a media server on its own: the price depends on the whole set-up. The quote is built from:
- the LED wall or screens the server drives, and the number of outputs;
- the number of event days;
- operator, video engineer and show-calling shifts, billed separately;
- content work: file preparation, programming or new motion design;
- a backup signal path (parallel processors or an optical splitter), if the show needs it.
Prices are net, per event day, and the quote includes delivery, installation, setup and dismantling. Multi-day shows and long-term rental are priced individually. For the LED wall itself, the online calculator shows prices per m².
We deliver and install in any city in Poland, the same day in Warsaw, and across Europe for larger productions and trade shows, including iGaming stands at ICE, SiGMA Europe, SBC Summit and iGB Live. There is no self-pickup: the media server is always delivered, installed and tested by our crew. Call +48 453 366 654 or use the contact form.
