VR rental for events: what we bring
We supply VR stations built on Oculus Rift headsets from our own stock. The Rift is a PC-tethered headset, so every VR station comes with its own PC, prepared and tested with your experience before the doors open. A station is more than a headset. We plan it as a small set with a play area, a place for the PC, a route for the cable and room for people waiting.
A typical VR station includes:
- Oculus Rift headset and controllers, fitted and checked before every session.
- PC with the VR application installed and tested on site.
- Play area marked out around the player, with the cable kept out of the way.
- Screen that can mirror the headset view, so the queue sees what the player sees. We supply 4K TVs for this.
- Attendant who fits the headset, explains the controls and watches the player.
Your VR content or ours
If you already have a VR application, we install it on our stations and test it before the event. Check two things early: that the app runs on Rift with a PC, and that you have the rights to show it at the event.
If you have no content yet, our team develops VR content in-house: a product demonstration, a virtual walk through a place or a short branded game. We also make AR experiences, where digital content appears over the real world on a tablet or a phone. AR needs no headset, so it suits stands where many visitors pass by quickly.
VR experience for trade shows
At a trade show a VR station has to fit the rhythm of the stand. Visitors stop for a few minutes, the queue must keep moving, and the stand team still needs to talk to people. We help plan:
- Session length, so that the experience is complete but the queue does not stall.
- Station layout: a free area around the player, the PC position and a safe cable route.
- Queue and supervision: where people wait, who watches the player and who talks to the next visitor.
- Lead capture: a registration form or a quiz before or after the session through a custom event app on a tablet or touchscreen.
The same approach works for brand activations, training sessions and product presentations, where an attendant or a trainer guides each session.
Hygiene and reset between sessions
Between visitors, the attendant cleans the parts of the headset and controllers that touch the face and hands, checks the fit and restarts the experience from its first screen. Every guest starts the same session, and the next one can begin straight away. On long show days we plan short breaks to check the equipment.
VR rental prices: what drives the cost
VR rental has no fixed price list, because the setup depends on the content and the visitor flow. The main cost drivers are:
- Number of VR stations and rental days.
- Content: running your ready app costs less than developing a VR or AR experience.
- Attendants and technicians: their shifts are billed separately.
- Extras: mirror screens, branding, lighting, truss or an event app for registration.
Prices are net and include delivery, installation, setup and dismantling. Send the dates, the venue, the expected number of visitors and whether you have content, and we send a full net quote within 24 hours.
Delivery and booking
We deliver and install VR stations in any city in Poland, the same day in Warsaw, and across Europe for larger productions and trade shows. Book at least one week ahead; if we develop the content, send the brief earlier.
VR, AR and XR in one zone
VR stations often sit next to other immersive formats. Combine them with an XR video zone, where guests film themselves inside a virtual scene, or with interactive installations. Our immersive projects include the Mastercard XR zone. To compare formats by visitor experience, space and staffing, read our VR, AR and XR event guides. Ready to plan a VR station? Call +48 453 366 654 or use the contact form.
