Conference LED display and LED walls for conferences
A conference LED wall is brighter than projection. It works in a lit room, and speakers cast no shadow on their slides. We supply indoor LED in P1.9, P2.6, P2.9 and P3.9. In our Warsaw warehouse we keep 200 Gloshine Dawn P2.6 cabinets, about 50 m², with NovaStar processing and a 3840 Hz refresh rate that looks clean on camera. The wall can stand on the ground, hang from truss or curve around the stage.
Choosing an LED screen for an auditorium
Plan the image height at about one sixth of the distance to the last row. A 5×3 m wall of P2.6 gives 1920×1152 pixels, enough for slides with text and tables. Wide rooms often add side screens or TVs along the walls. In front of the stage we place a 55" or 65" TV as a confidence monitor, so speakers see the current slide and the timer without turning round.
Indoor LED costs from €84 net per m² per event day ground-stacked and from €95 flown, including delivery, installation, setup and dismantling. Get a first estimate in the LED price calculator or read more about LED wall rental. In rooms that can be darkened, 4K laser projectors with rear-projection screens are an alternative: see projectors and monitors.
Sound and microphones
At a conference, speech intelligibility matters more than volume. We position the speakers so every row hears the voice evenly and it does not feed back into the microphones on stage. Smaller rooms work with column PAs. Large halls and congresses get line arrays and a digital console run by a sound engineer. More in sound systems.
- Handheld wireless for the host and audience questions.
- Headset for speakers who move around the stage.
- Lectern and table for keynotes, panels and debates.
Every panellist gets their own microphone, and we plan a spare for each session.
Streaming and hybrid conferences
For hybrid events we supply cameras, multi-camera switching and streaming to the platform you choose. A video engineer mixes presentations, camera shots and graphics, so the same programme reaches the screen in the room and the audience online. Stage lighting keeps speakers clearly visible on camera.
Conference AV rental packages by venue size
| Format | Sound | Image | Crew |
|---|---|---|---|
| Training room, up to about 50 people | Column PA, mixer, 2 wireless microphones | 1–2 TVs or a projector | Technician for setup and start |
| Conference, 50–200 people | Column PAs, handheld and headset microphones | LED wall or projection, confidence monitor | Sound engineer, LED operator |
| Congress or summit, 200+ people | Line array, a microphone for every panellist | Central LED wall, side screens, cameras and streaming | Sound and video engineers, LED operator |
This is a starting point. The final set depends on the floor plan and the agenda. Crew shifts are billed separately, and every project has a technical lead. We deliver and install in hotels, congress centres and universities anywhere in Poland, on the same day in Warsaw, and across Europe for larger productions. Book at least one week ahead. See also on-site technical support and AV equipment rental.
Conference cases
Corporate events with our technology: Flo Camp 25 and a corporate event in Bytom. We have also equipped iGaming stands at ICE, SiGMA Europe, SBC Summit and iGB Live. Send the date, venue and audience size through the form below or call +48 453 366 654, and you get a full quote within 24 hours.